Void Checks

The Void Checks Utility allows you to void transactions within Accounts Payable.

Note: When you void an Accounts Payable payment tied to a Purchasing Management purchase order, that purchase order will no longer show as paid.

Select checks to void

Select the Vendor by clicking the (not set) link or the Search icon. The Person Search window displays. By default, the Name field searches for last names and organizations. To search for first and last names, enter your search in lastname, firstname format. You can also search by City and State. Select the vendor for which you are voiding checks and click Select. To return to the previous page without selecting a vendor, click the Close link.

Note: Search for just a first name by starting your search with a comma, for example, James. Display a complete list of vendors by searching for just a comma.

1. Click the Search icon next to the Check # field to display the Check Search window.
2. Double-click the check you wish to void, or select it and click Select. To return to the Void Checks page without selecting a check, click the Cancel link.
3. Click Add to Grid.

Void Check Edit Report

The Void Check Edit Report button is available once you add at least one check to the grid. 

1. To select all checks in the grid, select the top box. 
2. Click Void Check Edit Report to display a preview of the Accounts Payable Void Check Edit report. 
3. From the preview, you can navigate the pages, export to several formats such as PDF, Excel, or Word, and Print. To return to the Void Checks page, click Close Report.

Post voided checks

Void Checks - Post allows you to preview the Accounts Payable Void Check Register Journal before finalizing. This report shows the details of every check you are voiding, with final totals at the bottom. You can navigate the pages, export to several formats such as PDF, Excel, or Word, and Print.

Edit the Posting Date if desired, then click Finalize Post to finalize your void checks and post them to the General Ledger. To download the positive pay file, click Download Positive Pay File.

Note: The Post Directly to General Ledger without Editing option posts your journal entry through to General Ledger History, where it can be viewed on reports and on the View Posted Journals page within General Ledger. This lets you skip editing and posting the journal entry on the Manage Unposted Journals page in General Ledger.

If you do not wish to post your void checks, click the Cancel link to return to the main Void Checks page.

Updated June 12, 2026 15:13