Modify Revenue Center Information

Modify Revenue Center Information lets you create as many revenue centers as needed. You need a different revenue center for each different asset checking account or accounts receivable account in your chart of accounts. There may also be times when you want to keep certain areas of your accounts receivable separate for reporting. In this case, you have the option of using multiple revenue centers.

Revenue Center Information Grid

The grid displays revenue centers for your currently selected company with the following columns:

1. Description
2. Active: A green check in this column indicates that the revenue center is active.
3. Account Structure: The levels that you have set up within the General Ledger.
4. A/R Account: Displays "Cash Basis" if the revenue center is set to cash basis.
5. Set up: Hover over the Information icon to display user and time information for when the revenue center was set up and last updated.

To edit or add a revenue center:

1. Double-click a revenue center in the grid, or click the Edit icon to open it for editing.
2. Click the Add New Revenue Center link to create a new revenue center.

Revenue Center > Update

Revenue Center > Update allows you to add or edit a revenue center.

1. Enter the Description for the revenue center.
2. Specify whether the revenue center is Active.

General Ledger Interface

In the General Ledger Interface area, specify the General Ledger account information:

1. Unapplied Cash: Usually a liability account (you can select a liability or asset account).
2. Cash or Accrual Basis: Select Accrual or Cash.
3. Accounts Receivable: Asset account (does not appear if Cash Basis is selected).
4. Discount: Usually, an expense account (you can select an income or expense account).
5. Write Off: Usually, an expense account (you can select an income or expense account).
6. Sales Tax: Liability account (required if you use sales tax).
7. Late Charge: Income account.

Note: Accrual Basis causes Accounts Receivable to send entries to the General Ledger both when invoices and payments are posted. The income account is credited, and the accounts receivable account is debited when invoices are posted. The bank account is debited, and the accounts receivable account is credited when payments are posted. Cash Basis causes Accounts Receivable to record entries in the General Ledger only when payments are posted. The income account is credited, and the bank account is debited.

Note: The bank account used for General Ledger journal entries originating in Accounts Receivable is not based on the revenue center but rather your currently selected bank account. You can change the bank account in Current Financial Settings.

Late Fees

1. Enter the Late Charge Fee and the Minimum Balance for Fee. The late charge fee is a dollar amount (e.g., 5.00 for $5) and is not charged if the balance is under the minimum amount.
2. Enter the Late Charge Rate and the Minimum Balance for Rate. The late charge rate is a percentage to be charged (e.g., 2.00 for 2%) and is not charged if the balance is under the minimum amount.
3. Enter the Default Days Due. This value is used to calculate the Due Date when entering a new invoice.

Online Payment Options

Complete this section if you want to allow external users to pay their invoices from the selected revenue center using the Portal. Configure the following fields:

1. Online Title/Portal Grouping Tool
2. Online Description: If left blank, defaults to the revenue center description.
3. Online Bank Account
4. Credit Card Gateway
5. ACH Gateway

Note: To show grouped invoices for more than one revenue center in the Portal, enter the same information in the Online Title/Portal Grouping Tool field for each revenue center you want to show together. The Online Description is what shows in the Category column in the Portal when selecting to pay invoices. The Category column is only visible when revenue centers are consolidated or grouped.

Example 1: If you have multiple revenue centers for your school (Day Care, Elementary, and High School) that you want to show together in the Portal, type "School" in the Online Title/Portal Grouping Tool field for each of the three revenue centers. For this to work, what you type in this field must be entered exactly the same way.

Example 2: For Insurance Billing and Pension Billing, you might type "Billing" in the Online Title/Portal Grouping Tool for each revenue center.

Note: You can select one or both of the following: Credit Card Gateway and ACH Gateway. The available options in these menus are configured in the Payment Providers area.

Save or Cancel Changes

When finished, choose one of the following:

1. Click Update to save all changes.
2. Click Reset to undo all changes since the revenue center was last updated.
3. Click Cancel to return to the prior page without saving.

Updated June 05, 2026 15:49