Modify Item Information

We know the images you are seeing in this article do not match the current version of Ministry Brands Accounting! Our team is working hard to ensure that all our Knowledge Base content is up to date. We are sorry for the inconvenience! Thank you for your patience and understanding!

Modify Item Information allows you to set up and edit items. Items must be entered before processing invoices. The program uses this information when entering invoices and computing late fees. Items can be as diverse or condensed as needed (for example, Tuition, or Preschool Tuition, Elementary Tuition, and Sr. High Tuition).

Filters

1. Click Search to display results, or click Clear Filters to reset all filters.

Item Information Grid

The grid displays items that match your selection with the following columns:

1. Item
2. Description
3. Revenue Center: The revenue center to which the item is assigned.
4. Account #: The income account on the item.
5. Unit Price
6. Active: A green check in this column indicates that the item is active.
7. Setup: Hover over the Information icon to display user and time information for when the item was set up and last updated.

Item Information > Update

Item Information - Update lets you add a new item or edit an existing one.

1. Enter the Item name and Description.
2. Select the Revenue Center to which the item is assigned.
3. Select the Department Name and the Account # for the item. This is generally assigned to an income account, but you can specify any account type (asset, liability, capital, income, or expense).

Note: When you change the Description field on an item that is assigned to Recurring Charges, you receive a prompt:

4. Click Yes to save changes to the item and change the description on all recurring charges that use the item.
5. Click No to save changes to the item and leave all existing recurring charges unchanged.
6. Click Cancel to exit the window without saving changes.

Note: Click the Search icon or press "s" in any field to display a Search window. Use the filter at the top to narrow your selection. In the Account Search window, you can also specify the account type in a drop-down list.

7. Double-click the item you want to select, or click the item and click Select.
8. Click Cancel to return to the Update page without making a selection.
9. Select Late fees on unpaid balance if late charges are applied to this item.
10. Select Include in Recurring Charges to allow this item to be used in recurring charges.
11. Select Taxable if the item is subject to sales tax.

Note: For any item that you mark as Taxable, select any sales taxes on the right that do not apply to the item.

12. In the Unit Price field, specify the item's default price.
13. Select the Commission option if a salesperson receives commission for the sale of the item. This allows you to print a Sales Report listing all commissioned items, which you can then use to calculate the salesperson's commission.

Note: When you change the Unit Price on an item that is set to Include in Recurring Charges, you receive a prompt:

14. Click Yes to save changes to the item and update the price on all recurring charges that use the item to its default price.
15. Click No to save changes to the item and leave all existing recurring charges unchanged.
16. Click Cancel to exit the window without saving changes.
17. Select whether the item is Active.
18. When finished, choose one of the following:
    • Click Apply to save changes to the item and start entering another item (available only when entering a new item).
    • Click Update to save all changes to the item and return to the Item Information page.
    • Click Reset to undo all changes since the item was last updated.
    • Click Cancel to return to the prior page without saving.

Updated July 15, 2026 04:43