The Modify Year and Periods page lets you edit the details of the currently selected year, add a new year, or switch to a different year by clicking its link on the right panel.
Modify Year and Periods
Note: Adding a new year makes it the currently selected year. If you want to work in a different year after setup, change your current financial settings (More Information).
From this page, you can:
- Toggle Include Audit Period and Close Year.
- Change the Number of Periods, Begin Date, and End Date.
- Rename any period.
- Close an individual period by checking the Closed option next to it.
Note: Although many organizations use a 12-period calendar, you can set the Number of Periods to 99. Each period must have a description.
Note: To delete a year, click the Delete icon next to it in the right panel. You can only delete years with no activity.
To save or discard your changes:
- Update: Saves all changes.
- Reset: Undoes all changes made since the page was last updated.
- Cancel: Returns to the main General Ledger page without saving.
Creating a New Year
When you create a new year, you are prompted to set up the account structure and accounts. Choose one of the following Copy From options:
- Prior Year: Copies the account structure and accounts from the previous fiscal year of the same company.
- Another company or fiscal year: Lets you select which company and fiscal year to copy the structure and accounts from.
- Templates: Sets up the account structure and accounts from a predefined template.
- Do not copy. Create manually: Builds the account structure and accounts from scratch.
If you copy from the prior year, you can also copy budgets.
Once you have made your selections, click Update to perform the selected operations, or Cancel to return to the Year Period page.
Important: If you click Cancel, you have to delete and recreate the year if you later want to copy accounts or budgets.
Templates
The templates are sample account charts that can be modified to fit your organization. The following templates are available:
- No Funds/Depts (Ex_No_Funds_Departments.pdf)
- Depts Only (Ex_Church_Departments_Only.pdf)
- Funds & Depts (Ex_Church_Funds_and_Departments.pdf)
- Church & School - Depts Only (Ex_Church_and_School_Departments_Only.pdf)
- Church & School - Funds & Depts (Ex_Church_and_School_Funds_and_Departments.pdf)
- HQ Company (Ex_HQ_Company.pdf)
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