View Posted Journals

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View Posted Journals allows you to easily view activity on journals already posted to the General Ledger.

Filters

1. Choose the appropriate Posted Journals Filters:
   • Levels: You have one filter for each level active in your account structure.
   • Account Range
   • Sub-Account: Selecting any option other than Show All displays field(s) so you can input the number(s).
   • Journal Types: Select which Journal Types to view (or all).
   • Journal Number: Selecting any option other than Show All displays field(s) so you can input the number(s).
   • Projects: Select which (or all) Projects to include in your results.
   • Description
   • Date: Select the time frame for viewing the posted journal activity. Additional date filters may appear depending on what option you choose.
   • Amount: Selecting any option other than Show All displays field(s) so you can input the number(s).
   • Show Summary Journal: Selecting this option lists each journal one time on the grid instead of listing each detail line for the journal.

Note: Click the Search icon or press "s" in any field to display a Search window. Use the filter at the top to narrow down your selection. In the Account Search window, you can also specify the Account Type in a drop-down list. Double-click the item you want, or click the item and click the Select button. Click the Close link to return to the previous page without making a selection.

2. Click the Search button to display activity for posted journals based on the filters you have selected, or click the Clear Filters link to reset all filters. You can click Selected Account(s) to view all accounts selected by your filters.

Journal Grid Results

In the grid, there are rows for Opening Balances, All Periods, and each period individually.

1. Click the Posted Journals Column Options link to customize which columns appear in the grid.
2. Click the Apply button to save your changes to the Column Options window, the Reset link to discard your most recent changes, or the Cancel link to return to the Posted Journals page without saving. By default, all of the following columns are displayed:
   • Budget Amount
   • Budget Total
   • Current Year Amount
   • Current Year Total
   • Prior Year Amount
   • Prior Year Total
   • Variance From Budget
   • Variance From Budget Total
   • Variance From Prior Year
   • Variance From Prior Year Total

Note: You may see results from multiple companies when using General Ledger Plus.

3. Click the Print Journal Inquiry Report button to display a preview of the GL Inquiry Summary.
4. Once the preview displays, you may click Report Preferences to select:
   • Report Type
   • Report Options

Note: Report Options are available only when Show Summary Journal is selected under Posted Journals Filters.

5. If you have changed the selected options, click the Run Report button to display an updated report preview. Once the preview displays, you can navigate the pages, export to several formats (for example, PDF, Excel, Word), and Print. Click the Close Report button to return to the Posted Journals page.
6. Click the Expand icon next to any row to display another grid showing a summary of each journal for that period. For each journal, the following columns are displayed:
   • Date
   • Journal
   • Account Structure
   • Account
   • Description
   • Project
   • Amount
7. Click the Expand icon by any journal to display:
   • Details
   • Attachments
   • Note
8. You also have access to the following functions:
   • Reverse Only: Creates an exact opposite (debits and credits) of the selected journal in Unposted Journals.
   • Copy Only: Creates an exact copy of the selected journal in Unposted Journals.
   • Reverse & Copy: Creates both an exact opposite and an exact copy of the selected journal in Unposted Journals.

Note: Journals created using the Reverse Only, Copy Only, or Reverse & Copy procedure are associated with the period the original journal was posted. The journals are available in Manage > Unposted Journals, where they can be modified before posting if needed.

9. Use the View Source Document and Drill Down functions, which appear on journals coming from other applications:
   • View Source Document: Only shows for journals from other applications and for transferred recurring journals. Click this to view a PDF of the source document associated with the current entry (for example, Check Register).
   • Drill Down: Only shows on journals coming from other applications. Click this to display the Journal Drill Down window. On the Summary tab, the journal is summarized; for example, a payroll run journal includes the compensations, deductions, and taxes. Click the Expand icon next to an item to see the breakdown of that item by individual. The Detail tab shows a line for each individual, summarizing the check information (for Payroll). Click the Expand icon next to an individual to show all details. Click Close when finished to return to the previous page.

Note: The Project selection for each detail line can be changed using the drop-down list. These changes are saved automatically.

Updated July 10, 2026 04:45