The Monthly Statements report allows you to print Deposits on Hand Statements for a date range. You can also run statements for specific account types or a specific account.
Filters
Complete the following options as needed:
- Statement Start Date
- End Date: this date range is used to select detail to print on the statement based on the transaction date. The end date is displayed on the statement as the Statement Date and determines the amount of unposted interest displayed on the report.
- Account Type: select one or more account types from the drop-down to filter by.
- Select Account: click the Select Account button to open the Account Search window, where you can select an account.
- Include Inactive Accounts?
Options
Complete the following options as needed:
- Statement Design: choose from the drop-down list. This determines what prints on your statements and how they are laid out. You can create and modify statement designs in Modify Statement Design (More Information).
- Include Notes?
- Email statements?
- Send Email To All Addresses On File?
Emailing Statements: Setup
When the option to Email statements with addresses is selected, in order for a depositor to receive a statement by email they must have both of the following on their individual record:
- Active email address
- Social Security Number or Federal Tax ID Number (used for securing the voucher PDF)
If a depositor has no active email address, a statement prints for that individual. If a depositor has an active email address but no Social Security Number or Federal Tax ID Number, a statement does not print for that individual and they are not emailed. The administrator is notified by email of any depositors who do not have a Social Security Number or Federal Tax ID Number on their record. Once the number is added to the individual record, the statement is queued to be emailed.
Emailing Statements
When the option to Email statements with addresses is selected and the report runs, any statement emails are queued for sending to your mail server. Make sure that the email configuration has been properly set up (More Information).
Vouchers are sent as secured PDF files. The password is the last four digits of the individual's Social Security Number or, for organizations, the Federal Tax ID Number.
Important: Customers who are self-hosted cannot email statements unless the user agent is configured properly. Refer to How to Use User Agents in the Financials for instructions.
Report
- Click Run Report to generate a preview of the report. Refer to the Report Preview help page for more information. Click Clear Preferences to reset all report preferences to their default values if needed.
- Click Close Report to return to the dashboard.
Updated