Manage Recurring Payments

Manage Recurring Payments allows you to create, edit, and transfer recurring payments.

Filters

1. Select the appropriate Filters from the following options:
   • Vendor: Select the Vendor by clicking the (not set) link or the Search icon to display the Person Search window. By default, the Name field searches last names and organizations. To search first and last names, use the "lastname, firstname" format. You can also search by City and State. Select the vendor and click Select, or click the Close link to return without selecting a vendor. 
   • Due Date: Select the due date range to view. Additional date filters may appear depending on the option you choose.
   • Invoice # Range
   • Frequency: Select which frequency options to display.
   • ACH: Select to view All Transactions, Only ACH Transactions, or No ACH Transactions.
   • Type: Select to view All Transactions, Only Invoices, or Only Electronic Funds Transfers.
   • Projects: Options include Select all and every project associated with a recurring payment.
   • Include those on Hold: Select to show recurring payments that are currently on hold.
2. Click the Search button to display the results, or the Clear Filters link to reset all filters.

Note: Search for just a first name by starting with a comma (for example, ", James"). Results default to Accounts Payable; select All Applications from the drop-down list to view all names.

Recurring Payments Grid

1. The grid displays recurring payments matching the selected filters with the following columns:
   • Vendor
   • Due Day
   • Invoice #
   • 1099: Displays the 1099 status (if any) of the recurring payment. If detail lines have different 1099 status types, the grid displays "Multiple". Hover over this column to see the full 1099 status type, or all types associated with detail lines on the recurring payment.
   • Frequency
   • Total
   • ACH: Displays an icon if the recurring payment is set to use ACH.
   • Sep: Displays an icon if the recurring payment is set to print on a separate check.
   • EFT (Electronic Funds Transfer): Displays a Check Mark icon if the recurring payment is an EFT.
   • Note: Hover over the Note icon to preview the note.
   • Set up: Hover over the Information icon to display user and time information for when the recurring payment was set up and last updated.
2. Double-click a transaction or click the Edit icon to edit a transaction in the grid.
3. Click the Add New Recurring Payment link to add a new recurring payment (More Information), or click the Delete icon to delete a transaction in the grid.

Recurring Payment Edit Report

1. Select the recurring payments you want to view.
2. Click the Recurring Payment Edit Report button to display the Accounts Payable Recurring Payments Edit List report ([URL of Recurring Payments Edit List report]).

Transfer Recurring Payments

1. Select the transactions you wish to transfer within the grid. You can also select the top box to select all transactions in the grid.
2. Click the Transfer Recurring Payments button to begin the transfer process and display the Transfer Recurring Payments window.
3. Select the Invoice Date and Due Date.
4. Click the OK button to finalize the transfer, or the Cancel link to return to the Recurring Payments page.

Important: If you are transferring a payment determined to be a duplicate, you are prompted to either Transfer Anyway or Cancel.

Updated July 11, 2026 00:28