Manage Account Amortization

Manage Account Amortization allows you to spread an expense (or income) over multiple periods according to a schedule. A good example is an annual insurance premium paid in full that you want to expense over the time period covered by the premium.

Filters

1. Complete the following filters as needed:
   • Description: Enter all or part of the item description. You can also use wildcard characters. An underscore (_) returns any one character, and a percent sign (%) returns any string of characters (e.g., searching for '%bank' returns both 'Bank of Bartlett' and 'First Tennessee Bank').
   • Date: Select the invoice date range from which you want to view Amortization Items. Additional date filters may appear depending on the option you choose.
   • Active Status:
   • Source Account Filter (includes levels and account range)
2. Click Search to display results, or click the Clear Filters link to reset all filters.

Note: Click the icon or press "s" in any field with the Search icon to display a Search window. Use the filter at the top to narrow down your selection. In the Account Search window, you can also specify the Account Type from a drop-down list. Double-click the item you want to select, or click the item and click Select. Click the Close link to return to the Update page without making a selection.

Amortization Report

1. Select the items you want to view and click Amortization Report to open the Amortization Detail Report. The report allows you to view a detailed or summary report of selected Amortization items.
2. Click Report Preferences on the blue bar above the report preview to access report options. For Report Format, make your selection:
   • Detail: Displays all information for each item, including source and destination accounts, vendor, purchase order number (if applicable), setup information, and posted amortization amounts (including date and amount). Columns include: Name, Purchased, Total, Posted, Remaining, Monthly, Months, and Remain. Final totals for Total, Posted, and Remaining appear at the bottom.
   • Summary: Displays the following columns for each item: Purchased, Total, Posted, Remaining, Monthly, Months, and Remain. Final totals for Total, Posted, and Remaining appear at the bottom.
3. If you have changed the selected options, click Run Report to generate an updated preview. Click the Clear Preferences link to reset all report preferences to their initial values.
4. Once the preview displays, you can navigate pages, export to several formats (e.g., PDF, Excel, Word), and Print.
5. Click Report Preferences on the blue bar above the report preview to return to Report Preferences.
6. Click Close Report when finished to return to the Account Amortization page.

Run Amortization

1. Select the items in the grid on which you are ready to run Amortization. You can also select the top checkbox to select all items in the grid.
2. Click Run Amortization to begin the process.

Note: Amortization is performed based on your currently selected period. Change the currently selected period to run the report on a different period (More Information). Items are always amortized for one month. If you need to amortize an item for more than one month, you must run Amortization on that item for each month you want it amortized.

Note: If you attempt to amortize an item for a period that has already been amortized, or before its start date, you receive a notification, and the amortization does not run. If the item is among a selection of other items, you are not notified — the item does not appear on the report and is not amortized again.

The Amortization Report allows you to view information for each selected item before posting.

Results

There are also totals for each source account and Final Totals. 

Once the preview displays, you can navigate pages, export to several formats (e.g., PDF, Excel, Word), and Print.

Finalize Post

1. Edit the Posting Date if desired.
2. Click Finalize Post to finalize the amortization and post it to the General Ledger.
3. Click the Cancel link to return to the Account Amortization page without saving.

Note: The Post Directly to General Ledger without Editing option allows your journal entry to post to General Ledger History, so it can be viewed in reports and on the View Posted Journals page within General Ledger. This allows you to skip editing and posting the journal entry in the Manage Unposted Journals page in General Ledger.

Important: There is no Undo function in Account Amortization. Make sure your report is accurate before finalizing your post.

Updated July 20, 2026 03:28