Manage Payment Processing

Use Manage Payment Processing to enter, review, and post loan payments. This article walks through filtering payments, working with the Payment Processing grid, generating the Payment Edit Report, and processing payments to the General Ledger.

Filters

1. Choose the appropriate Filters as needed:
   • Account #: type all or part of the account number.
   • Account Name: type all or part of the account name.
   • Person Name: type all or part of the person's name.
   • City
   • State
   • Account Type: select the account type from which to display unposted payments.
   • Payment Date: select the payment date range. Additional date filters may appear depending on your selection.
   • Users: select the users whose unposted payments to display. Options are Select all and every user with unposted payments.
2. Click Search to display results, or click the Clear Filters link to reset all filters.

Payment Processing Grid

The grid displays unsaved payments matching the selected filters with the following columns:

• Name
• First Date: the date the first payment is due.
• Original Amount
• Payment Date
• Check #
• Amount
• Adjustment
• Attach: hover over the Attach icon to see notes and filenames of attached files.
• Note: Hover over the Note icon to preview the note.
• Setup: Hover over the Information icon to display user and time information for when the payment was set up and last updated.

To work with payments in the grid:

1. To edit a payment, double-click the payment or click the Edit icon.
2. To add a payment, click the Add New Payment link. For details, see Add a Loan Payment.
3. To delete a payment, click the Delete icon next to it and confirm the prompt.

Payment Edit Report

1. Select the payments you want to view.
2. Click the Payment Edit Report button to display a report preview.
3. Click Report Preferences on the blue bar above the report preview to select from the following options:
   • Change Appearance?
   • Print Notes
4. Click the Run Report button to display an updated preview. For each selected payment, the report displays: Account Name, Account #, Payment Date, Check #, Amount Adjustment, Principal Draw, Interest Late Fee, and Due. Total Payments are displayed at the bottom of the report.

Note: Click the Clear Preferences link to reset all report preferences to their initial values. Once the preview displays, you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print. Click Close Report to return to the Payment Processing page.

Process Payments

1. Select the payments you wish to process within the grid. You can also select the top box to select all payments in the grid.
2. Click the Process Payments button to begin the posting process.

Note: The bank account used for your payments in the journal entry sent to General Ledger is the bank account selected on the Loan. For details, see Loan Setup.

Payment Report Preview

1. Preview the List of Payments report before printing.
2. Once the preview displays, you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print.

Finalize Post

1. Edit the Posting Date if desired.
2. Click the Finalize Post button to finalize your payment process and post to the General Ledger.

Note: The Post Directly to General Ledger without Editing option posts your journal entry all the way through to General Ledger History, so it can be viewed on reports and on the View Posted Journals page within General Ledger. This skips the step of editing and posting the journal entry in the Manage Unposted Journals page.

3. To exit without finalizing, click the Cancel link to return to the Payment Processing page.

Note: To process Accounts Receivable payments, see Process Accounts Receivable Payments.

Updated June 15, 2026 16:20