Enter Transaction

Use Enter Transaction to record Bank Account Management transactions, such as deposits, service charges, withdrawals, and transfers. This article walks through how to enter transaction details, attachments, and notes.

Transaction Header

1. Select the Date.
2. Enter a Description for the transaction. The description entered here is assigned as the journal description when the transaction is posted.

Details Tab

Use the Details tab to enter transaction line items. For example, a transaction for service charges may list each individual charge as a separate detail line.

1. Complete the following fields for each detail line:
   • Date: enter the date directly, click the Calendar icon, or press the "S" key to search for a date.
   • Account: enter the account (including any levels), click the Search icon, or press the "S" key to search for an account.
   • Description: Enter a description for the line.
   • Project: enter the project number, click the Search icon, or press the "S" key to search for a project.
   • Deposit: enter the deposit amount (e.g., contribution deposit, transfer of funds).
   • Charge: enter the charge amount (e.g., service charge, withdrawal, NSF fee).

Note: This is not like a journal entry where debits and credits must balance. Enter an amount as either a Deposit or a Charge. When the transaction is posted to the General Ledger, the selected bank account is used to reconcile deposits and charges, ensuring a balanced journal entry.

1. The Deposit and Charge fields denote the action being recorded against the bank account selected in Current Financial Settings. For instance, a $100 deposit debits the bank account and credits the account specified in the transaction's detail line.
2. Click the Add New icon to add another detail line. Add as many detail lines as needed. To add multiple lines at once, enter a number between 1 and 99 to the right of the icon and click Add New (e.g., Add 10 New Lines).

Attachments Tab

Use the Attachments tab to attach files from your device or to scan image files using the Scanner.Client.exe program. For details, see Attachments.

Note Tab

Enter a note in the field provided if you wish.

Save or Cancel the Transaction

When you have finished entering the transaction, choose one of the following:

• Click Apply to save the transaction and start a new one.
• Click Update to save changes and return to the Unposted Transactions page.
• Click the Reset link to undo all changes since the last update.
• Click the Cancel link to return to the Unposted Transactions page without saving.

Updated June 15, 2026 16:06