Enter Employees to Pay

Enter Employees to Pay lets you select which employees to pay.

Filters

If there are already records waiting to be paid, the Clear Employees to Pay button is active. You can add additional records to pay, or click the button to clear the existing records and start over.

1. Select the # Pay/Year to include using the drop-down list.
2. Select the Deduction Cycle. This corresponds with the cycle specified on deductions added to employee records. Deductions with a cycle of Every Pay Period are automatically included regardless of the Deduction Cycle selected, with the exception of "No Deductions".
3. Select the Pay Group(s) to include using the drop-down list.
4. Specify the Distribution Selection Date. This date is used for selecting deduction and compensation distributions.

5. Check the following boxes as needed:

   • Salaried?
     • Include salaried records when entering hours?
   • Hourly?
   • Use the Regular Hours information from the last payroll
   • Include Schedule Time off hours? This allows any scheduled Time Off Hours within the specified date range to automatically appear on the Hours entry form.
     • Enter the Begin Date and End Date. Any scheduled Time Off Hours within the specified date range automatically appear on the Hours entry form.

   Note: If you are using TimeClock, go to Manage Payroll Processing to proceed with the import (More Information).

6. Choose to Sort By:
   • Employee Last Name
   • Home Department
7. Click the OK button to proceed to enter hours, the Reset link to reset all filters, or the Cancel link to return to the main Payroll page.

Entering Hours

For each employee, you can adjust the Salary or Hourly Rate and enter the appropriate hours. Entering Time Off hours deducts them from the employee's available hours.

Hours

1. Regular
2. Overtime
3. Double Time
4. Holiday
5. Other
6. Vacation
7. Sick
8. Personal
9. Misc.

Other Pay

Use the Other Pay section to record any additional pay to be added to the current paycheck. This is treated like a "salaried" distribution.

1. Use the Previous and Next buttons to navigate your employees through the pay process. You can also select any employee by clicking on the left.
2. Click the Finish button on the last employee to save all information and proceed to the Payroll Processing page (More Information), or click the Cancel link if you do not want to save your employees' pay.

Updated June 04, 2026 21:14