Manage Calculate Depreciation

Manage Calculate Depreciation allows you to calculate depreciation, update cumulative figures in Fixed Assets, and post entries to the General Ledger's accumulated depreciation and depreciation expense accounts.

Calculate Depreciation

Note: The program does not calculate gains or losses on the sale of assets. This information can be entered from the Miscellaneous tab under Asset Information (More Information). You would need to enter a manual journal entry in the General Ledger to book the sale.

Depreciation is normally calculated monthly. If you choose to depreciate over a longer period, select the Adjust Straight Line to match federal tables option in Company Information (More Information).

Report Preferences

Choose the appropriate Filters as needed, then configure the following options:

1. Select whether to Run Depreciation To Book or For Tax Calculations Only.
2. Confirm the Depreciation Thru date: the system automatically sets this to the next month to be depreciated. You can change it to a future month and year to depreciate over multiple months or to prepare future budgets for depreciation expenses.
3. Select the Calculate for Future Budgets check box to calculate depreciation for a future period as if it were processed each month up to that point. This option is for reporting purposes only and does not allow you to post depreciation to the General Ledger. If this option is not selected, depreciation is calculated to the specified Depreciation Thru date, and the Finalize Post button becomes available to post depreciation to the General Ledger.

Depreciation Report

1. Click Run Report to run your depreciation report and display a preview.
2. Navigate the pages, export to several formats (such as PDF, Excel, or Word), or click Print.

This report displays the following information for every asset:

1. Tag #
2. Name
3. Capitalized Date
4. Depreciable Value
5. Net Value
6. Depreciation This Report
7. Depreciation This Year

Note: The Depreciation This Year amount is based on the year you currently have selected. You can change the year in Current Financial Settings (More Information).

Totals for each Expense Account # and Accumulated Depreciation Account # are also displayed.

Tax Depreciation

When calculating depreciation for tax purposes only, with the Calculate for Future Budgets option deselected, you are depreciating the assets for tax purposes. This does not post to General Ledger, but it does update the Tax Depreciated Thru date on the Depreciation tab of the assets.

Book Depreciation

1. Deselect the Calculate for Future Budgets check box to depreciate the assets and post to the General Ledger.
2. Edit the Posting Date if desired.
3. Click Finalize Post to finalize your depreciation and post to the General Ledger.
4. Alternatively, click Cancel to return to the Calculate Depreciation page without posting.

Note: The Post Directly to General Ledger without Editing option posts your journal entry all the way through to the General Ledger History, so it can be viewed in reports and on the View Posted Journals page within General Ledger. This lets you skip editing and posting the journal entry in the Manage Unposted Journals page in General Ledger.

Updated July 15, 2026 01:58