Enter Remittance

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Remittances may be entered as they are received, or all together at designated times that you establish.

There are three methods that can be used to enter Remittances:

1. Add New Remittance: Use this option to manually enter each remittance.
2. Cross Check: When enabled, you can scan each check into the system. See Scan Checks Using Cross Check.
3. Import Shelby Teller: this method lets you choose a file you created with Shelby Teller to scan your checks. Click the Import Shelby Teller option to import transactions from the selected file. See Use Import Shelby Teller.

Note: Entries display in the grid as they are entered. You can manage grid entries as follows:

1. Double-click a payment, or click the Edit icon, to edit a payment in the grid.
2. Click the Add New Remittance link to add a new payment.
3. Click the Delete icon for a payment in the grid to delete it.
4. Click the Choose File button to select a Shelby Teller file for import. Once the file is selected, click the Import Shelby Teller button to begin the import process.
5. Go to Manage > Unposted Remittances to make further edits, print the Remittance Edit Report, and/or Post Remittance Batches.

Note: The Add New Remittance link does not display if a Shelby Teller Import is in progress.

Batch Information

1. Select the Batch Date for the Remittance(s). The Batch Name field is populated with "Batch for (batch date)" when you enter it, but you can change it to anything you like.
2. Type the Verify Amount for the batch. This is the sum of all remittances being entered in the batch.
3. Type the Verify Count for the batch. This is the total number of entries in the batch.

Add New Remittance

1. Click Add New Remittance.

Person Search (Church)

1. Check or uncheck the Only Active? box as needed.
2. (Required) Enter the Name to search. By default, the Name field searches for last names and organizations. To search for first and last names, enter your search in the "lastname, firstname" format. Enter an "*" to search all.
   • Note: Search for just a first name by starting your search with a comma (e.g., ", James"). Display a complete list of names by searching for just a comma.
3. Optionally, search by City and State.
4. Click Search.
5. Select the name for which you are creating the transaction and click the Select button. Alternatively, click the Close link to return to the previous page without selecting a name.

Remittance Update

1. Enter the Check # (if applicable).
2. Select the Payment Date.
3. Enter the Check Amount.
4. Enter the Pledged Amount (if applicable).
5. Click the distribute button to distribute the Check Amount to each activity shown on the Distribution tab. This is based on the apportionments pledged to each activity. Alternatively, to manually distribute the remittance, enter the payment in the Amount field(s) on the Distribution tab.
6. Complete the information on the Distribution, Attachments, and Note tabs as appropriate.

Note: If the Check Amount is higher than the Total Balance of an Activity, you see a caution symbol indicating "This will overpay the 'Current Due'."

Distribution Tab

The Distribution tab displays a grid containing activities and apportionments.

1. Enter the Activity/Sub-Activity. Sub-Activities display below the Parent Activity if Sub-Activities exist.
2. Enter the Amount. When an amount is added to a Sub-Activity, the program updates the Parent Activity's Current Due and Total Balance fields. The Parent Activity Received to Date field only shows values posted to the parent activity.
   • Note: This only occurs when there is a pledge on the parent Activity.
3. Click the Add New icon to add another line of detail, or click the Add New Lines icon-link to add multiple lines of detail. Continue adding lines of detail as needed.

The following columns are displayed for each activity:

1. Project
2. Apportionment
3. Periodic
4. Received To Date
5. Current Due
6. Total Balance

Attachments Tab

The Attachments tab allows you to attach files from your device or scan images using the Scanner.Client.exe program. See the Attachments Help Page for detailed information regarding the attachments feature.

Note Tab

Enter a note in the field provided if you wish.

Save/Cancel

When finished, click one of the following:

1. Apply button: saves your changes to the transaction and starts entering another one.
2. Update button: saves any information added or changed.
3. Reset link: resets the page to its state before any changes were made.
4. Cancel link: leaves the page without saving any changes and returns to the previous page.

Scan Checks Using Cross Check

If you are using Cross Check, a check is automatically scanned when you enter the Enter Remittance page:

1. If that check is not associated with a church, the Person Search window displays.
2. If the check is associated with one church, its information populates the update page.
3. If more than one church is associated with a check, the Person Search window displays all associated names. Double-click the appropriate name, or click the name and then click Select.

Once a check has been scanned, it displays to the right of the Cross Check field. Hover over the check to see the image of the back of the check as well. After you click Update on the payment, the check is saved as two .png images attached to that payment record (one for the front and one for the back).

You can set up Cross Check in Modify Preferences (More Information). If you want to remove a check association from a customer, you can do this from the customer record on the ACH Accounts tab (More Information).

Note: The Scanner. The client executable must be running to use Cross Check to scan checks.

Using Import Shelby Teller

The first item to be imported displays. This page is identical to the Payment Processing - Update page (More Information), with the addition of a note indicating how many items remain in the import.

For each imported payment, Remittance displays the person associated with the NameID from the Shelby Teller file. If no person is associated with that Name ID, the system looks up the DFID and DFIAcct in the program's ACH records. If the check information is not associated with a record, the Person Search window lets you manually select the individual to whom the payment applies. Once a name is selected, it is automatically associated with that check information in the future.

1. For each imported payment, apply the amount to Invoices, Miscellaneous Cash, or Unapplied Cash, as appropriate.
2. When ready, click the Apply button to move on to the next payment in the import. Click the Cancel link to return to the Remittance page.

If there is already a Shelby Teller import in progress, click the Resume Shelby Teller Import button to resume the import process, or the Clear Shelby Teller Import link to cancel the current import completely.

Important: Payments already applied are not removed from Remittance if you choose to Clear Shelby Teller Import. Remove these items from the remittance before reimporting the same file. Otherwise, you will have duplicates.

Your payments appear in the grid after the import is complete. Each payment imported from Shelby Teller has the following Note: 'From Shelby Teller Import.'

Updated June 08, 2026 17:00