Positive Pay layouts can vary from bank to bank. For this reason, you may need to set up a layout that meets the specifications for your bank.
Set Up a Delimited File Layout
- Acquire the Positive Pay file layout from your bank.
- From Bank Account Management, select Modify > Positive Pay Layouts.
- Click the Add New Layout link.
- Enter a Layout Name that describes the file layout. This is typically the bank name.
- Select the File Format. After selecting Delimited, specify the Field Delimiter as either "comma" or "tab".
- Select the Record Delimiter from the drop-down list. Each record is a row in the file.
- Select the Include Decimal Point in $ Amounts? check box if required by your bank.
Note: Some banks assume that the last two digits of an amount are the cents and therefore do not require a decimal point.
- Select the Date Format from the drop-down list, then select the Date Separator per your bank's file specifications.
- Click the Detail Record tab and select the number of fields from the drop-down list.
- Starting with the first field, fill in each field for the columns specified on your bank's Positive Pay file layout.
- When finished, click Create Test File in the lower right-hand corner.
- Review the downloaded file to verify that the fields are specified correctly.
- Click Update to save your changes.
- To assign this layout to your bank account, select Modify > Bank Account Information from the top menu.
- Click the Edit icon next to the bank account that will use this Positive Pay file layout.
- Select the new format from the Positive Pay Layout drop-down list, then enter the Positive Pay Bank Number, Record Type Check, and Record Type Void.
- Click Update to save your changes.
Set Up a Fixed Width File Layout
- Acquire the Positive Pay file layout from your bank.
- From Bank Account Management, select Modify > Positive Pay Layouts.
- Click the Add New Layout link.
- Enter a Layout Name that describes the file layout. This is typically the bank name.
- Select the File Format. After selecting Fixed Width, enter the Record Length.
- Select the Record Delimiter from the drop-down list. Each record is a row in the file.
- Select the Include Decimal Point in $ Amounts? check box if required by your bank.
Note: Some banks assume that the last two digits of an amount are the cents and therefore do not require a decimal point.
- Select the Date Format from the drop-down list, then select the Date Separator per your bank's file specifications.
- Click the Detail Record tab and select the number of fields from the drop-down list.
- Starting with the first field, fill in each field for the columns specified on your bank's Positive Pay file layout.
- When finished, click Create Test File in the lower right-hand corner.
- Review the downloaded file to verify that the fields are specified correctly.
- Click Update to save your changes.
- To assign this layout to your bank account, select Modify > Bank Account Information from the top menu.
- Click the Edit icon next to the bank account that will use this Positive Pay file layout.
- Select the new format from the Positive Pay Layout drop-down list, then enter the Positive Pay Bank Number, Record Type Check, and Record Type Void.
- Click Update to save your changes.
Updated