Setup a Bank Account

This article walks through entering Bank Account Information, including MICR check information, ACH information, and pre-printed check designs.

Bank Account Information

1. From the Bank Account Information menu, select Modify → Bank Account Information.
2. Click the +Bank Account button.
3. Enter a Description for the bank account and select whether it is active. A bank account must be active to post transactions for that account.
4. The Account Information tab displays by default. If not, click the Account Information tab.
5. Enter the asset account number associated with the bank account. Tip: Use the Search icons to find and select levels and accounts.
6. Enter the Opening Balance amount. For example, if the first statement you plan to reconcile is January, enter the ending balance for December.
7. Enter the Bank Account # to print at the bottom of MICR checks. If you're not using MICR checks, this field is optional and can be entered for general reference.
8. Check Use Positive Pay? If you want a positive pay text file created when processing checks.

MICR Check Information

MICR Check information is divided into four tabs: Company/Bank Info, MICR Stub/Signature Info, Images, and MICR Print Check Password.

Company/Bank Info

1. Click the Company/Bank Info tab.
2. Enter the Bank Account Routing #. Note: This number prints at the bottom of MICR checks next to the Bank Account #.
3. Enter the Bank Name and any other text to appear under the Bank Name on MICR checks, such as the address or phone number.
4. Fill in any remaining fields on this tab as appropriate for your organization.

MICR Stub/Signature Info

1. Click the MICR Stub/Signature Info tab.
2. Select One Stub Check or Two Stub Check, then select any other options to include.
3. In the Signature Information section, select either the One Signature Line or Two Signature Lines radio button, then enter the text to appear above and below the signatures on MICR checks.
4. Enter the Maximum Amount fields as appropriate. For example, if you enter $1,000 in the One Signature Printed field and $500 in the Two Signature Printed field, signatures display as follows:
   • No signatures display if the check amount is over $1,000.
   • Only the bottom signature displays if the check amount is between $500.01 and $1,000.
   • Both signatures print if the check amount is $500 or less.
5. Click Print Test AP to download sample MICR checks.

Images

1. Click the Images tab to assign images to appear on MICR checks.
2. Click Choose File next to the Company Image to Print field.
3. Navigate to and select your company's image using the dialog window.
4. Continue assigning images for the other fields as appropriate.

MICR Print Check Password

Entering a MICR password is optional and can be used to further secure check printing.

1. Click the MICR Print Check Password tab.
2. Enter a password in both the Password and Re-Type Password fields. Important: If you specify a password, MICR checks cannot be generated unless you enter it. This is a safety feature to prevent unauthorized check processing.

ACH Information

The Direct Deposit feature uses ACH (Automated Clearing House) information to transfer funds from your bank to a recipient's bank. When using this feature, a voucher prints instead of a check, and a file is created to send to your financial institution to initiate the transfer.

1. Click the ACH Information tab.
2. Enter the ACH information into the fields on this tab. Note: For a detailed explanation of these fields, see the ACH Information section of the Help files.

Pre-Printed Check Information

The Pre-Printed Check tabs let you select a stock format and apply additional customization.

1. Select either the AP or Payroll tab.
2. Select a check format from the Stock Formats drop-down list, then click Reset to this format.
3. Customize the stock format using the options on this page. Tip: The Number of Stub Lines and Vertical Offset fields can be adjusted to resolve issues where check text shifts up or down on consecutive checks.
4. Modify the placement of specific fields using the grid at the bottom of the tab. For example, to move the Check Number to the left by 1/2 inch, click the Edit icon on the Check Number row.
5. Change the Horizontal Offset to .5 inches less, then click the Check Mark icon to save changes.
6. Click Test Preprinted Checks to display a preview of the pre-printed checks.

Save your changes

1. When you finish setting up bank account information, click Update to save your changes. Tip: Consider taking a screenshot of your settings to keep as a reference.

Updated June 17, 2026 16:01