Process a Journal Entry

Most journal entries are generated as sub-ledgers from another application and processed on the Unposted Journals page. Journals can also be entered manually. This article covers entering a manual journal to correct an invoice posted to the wrong account, managing unposted journals, and viewing posted journals.

Enter a manual journal

1. From the General Ledger menu, select Enter → Manual Journal.
2. Enter the Date, Period, Journal Type, and Description for the journal.
3. Under the Details section, enter the Account number, the detail line Description, and the appropriate Debit or Credit amount.
4. Click the Add New icon to add another line of detail, or click the Add New Lines icon to add multiple lines at once. Continue adding lines until the journal is complete.
5. Add a Note to the journal to document why it's being entered.
6. After entering all detail lines, review the journal for accuracy and click Update to save.

Manage unposted journals

1. After clicking Update, the Unposted Journals page appears.
2. Select journals to post by clicking the check box next to each, then click Journal Edit Report.
3. The Edit List of Journals displays. Click the Report Preferences bar to change report preferences.
4. Click Run Report after setting preferences.
5. Review the Edit List of Journals for accuracy. Click Print to print a hard copy or Export to download. Click Close Report to return to the Transactions page.
6. Click the Edit icon next to a journal to modify it. Click the Delete icon to delete it. Note: Only manually entered journals can be deleted.
7. Hover over the Note icon to view the note for that journal.
8. If a journal was posted to the wrong year, use the Change Year feature. Select the journals with the wrong year, click Change Year, select the correct year, and click OK.
9. To post journals, verify that the correct journals are selected and click Post Journals.
10. The Posting List of Journals displays. Click Print to print a hard copy or Export to download. Click Finalize Post to complete the posting process.

View posted journals

Posted journals can be viewed on the Posted Journals page.

1. From the General Ledger menu, select View → Posted Journals.
2. Enter filters to narrow the number of journals displayed on the grid, then click Search.
3. Click the Expand icon next to a period to view the journals posted in that period.
4. Click the Expand icon next to a detail journal line to view its details.
5. The Reverse, Copy, and Reverse & Copy buttons help make corrections by automatically entering a corresponding reversed, copied, or reversed-and-copied journal. The Project field for each detail line can also be modified.
6. Sub-ledger entries (entries generated from another application, such as Accounts Payable) include a View Source Document link and a Drill Down link. Click View Source Document to download a PDF of the source document.
7. Click Drill Down to open the Journal Drill Down window. Click Close to dismiss it.

Updated June 17, 2026 16:08