Void a Check in (AP and PR)

Checks can be voided in both Accounts Payable and Payroll. This article covers voiding a check in Accounts Payable. The Payroll process is identical, except there's no option to keep the details as unpaid.

Search for the vendor and check

1. From the Accounts Payable menu, select Utilities → Void Checks.
2. Click the Search icon next to the Vendor field.
3. The Person Search window appears. Enter search criteria, such as the first word of the vendor's company name or the vendor's last name, then click Search. Select the vendor on the grid and click Select, or double-click the vendor.
4. Click the Search icon next to the Check # field.
5. The Check Search window appears. Click the appropriate check number and click Select.
6. The Check Date and Amount fields automatically populate.

Add checks to void

1. If the check information is correct, click Add to Grid. Note: Checks remain on the Voided Check grid even if you navigate away or log off.
2. To generate a report of the void checks, click Void Check Edit Report.
3. Click the Delete icon next to any checks you want to remove from the void process.

Process void checks

1. When the grid contains the appropriate checks, click Void Checks.
2. The Void Check Register displays. Enter the Posting Date and click Finalize Post.
3. The Finalize Post window appears. Verify the Fiscal Year, Period, and Date, then click OK.
4. The voided checks process, and you return to the Accounts Payable dashboard.

Updated June 17, 2026 15:52